What is a Document Management Workflow?
A document management workflow is, on the surface, exactly what the name implies. It's a system used to produce, track, edit, store and manage documents associated with a business process. Most businesses have piles of paperwork involved with day to day operations. With expense r…
6 Surprising Stats About Printing Costs
In this age of text alerts, email blasts and mobile device marketing, printing remains a vital function for many businesses. From simple in-house uses such as contracts, welcome pamphlets and presentations, to outbound materials like newsletters and coupon cards, business printin…
3 Ways Software for Copiers and Printers supports Efficiency
How often does the discussion about improving office efficiency include printer and copier software solutions? My best guess would be never or rarely. Even among IT professionals, copiers and printers can seem like a commodity, hardly as exciting as a new application or new enter…
5 Tips & Document Management Best Practices
There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and…
File Folder Flaws: Document Management Software is a Game-Changer
When companies make transition from paper file management to digital storage, most believe their file problems will be solved. After all, you only need to create a few top folders with appropriate headings and establish well-organized subfolders, right? Wrong. In most cases, the …
5 Tips for Organizing File Folders on Your Network Servers
While electronic filing of documents can solve the frustrations and storage space issues associated with filing cabinets, they do come with their own challenges. The primary challenge being organization, especially when a large number of people have editing access – like they do …
Time Saving Document Management Best Practices: Templates & Workflows
Nearly 70% of documents are copied or recreated. Essentially, every third file you click on is a duplicate or variation of another file. So, when your employees are searching for documents to pass to another department, they're not just looking for the right document – they have …
How To Simplify Invoice Processing with a Document Management Workflow
Invoices can easily get lost in the paper shuffle or buried in email inboxes; and the biggest problem related to these issues is that there is no accountability. Traditionally, as soon as an invoice is handed off, it becomes the responsibility of the person whose desk it falls on…
Document Management Best Practices, Brought to You by M-Files
Proper document management practices allow your employees to spend less time searching for documents and more time working. Here are five ways you can use M-Files to increase your workplace productivity:
Office Scanner Do's and Don'ts
The office scanner toils away in silence every day in small and large businesses. In order to keep your scanner operating at peak levels, and to help avoid additional maintenance expenses, it is important to develop and communicate a set of do’s and don’ts regarding your office s…