Technology Insights Blog

A document management workflow is, on the surface, exactly what the name implies. It's a system used to produce, track, edit, store and manage documents associated with a business process. Most businesses have piles of paperwork involved with day to day operations. With expense r…

In this age of text alerts, email blasts and mobile device marketing, printing remains a vital function for many businesses. From simple in-house uses such as contracts, welcome pamphlets and presentations, to outbound materials like newsletters and coupon cards, business printin…

How often does the discussion about improving office efficiency include printer and copier software solutions? My best guess would be never or rarely. Even among IT professionals, copiers and printers can seem like a commodity, hardly as exciting as a new application or new enter…

There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and…

When companies make transition from paper file management to digital storage, most believe their file problems will be solved. After all, you only need to create a few top folders with appropriate headings and establish well-organized subfolders, right? Wrong. In most cases, the …

While electronic filing of documents can solve the frustrations and storage space issues associated with filing cabinets, they do come with their own challenges. The primary challenge being organization, especially when a large number of people have editing access – like they do …

Nearly 70% of documents are copied or recreated. Essentially, every third file you click on is a duplicate or variation of another file. So, when your employees are searching for documents to pass to another department, they're not just looking for the right document – they have …

Invoices can easily get lost in the paper shuffle or buried in email inboxes; and the biggest problem related to these issues is that there is no accountability. Traditionally, as soon as an invoice is handed off, it becomes the responsibility of the person whose desk it falls on…

Proper document management practices allow your employees to spend less time searching for documents and more time working. Here are five ways you can use M-Files to increase your workplace productivity:

The office scanner toils away in silence every day in small and large businesses. In order to keep your scanner operating at peak levels, and to help avoid additional maintenance expenses, it is important to develop and communicate a set of do’s and don’ts regarding your office s…