Technology Insights Blog

When companies make the transition from paper file management to digital storage, most believe their file problems will be solved. After all, you only need to create a few top folders with appropriate headings and establish well-organized subfolders, right? Wrong. In most cases, …

For decades, offices have accumulated massive file cabinets and storage rooms full of boxes with paper documentation. Everything from employee forms to report data was printed out, labeled and filed away for later recollection. Nowadays, enterprise content management systems are …

Paperwork: the crux of all businesses everywhere.  Even with modern updates to document management systems, it's still a large part of business operations accompanied by the most headaches. When it comes to invoice processing especially, there's often a lack of accountability. Tr…

Most businesses deal with tedious, document-heavy tasks during day to day operations. With expense reports, purchase orders, acquisition forms and payroll requiring approval or changes as they move from one department to the next, business operations can seem never-ending. A docu…

In this age of text alerts, email blasts and mobile device marketing, printing remains a vital function for many businesses. From simple in-house uses such as contracts, welcome pamphlets and presentations, to outbound materials like newsletters and coupon cards, business printin…

How often does the discussion about improving office efficiency include printer and copier software solutions? My best guess would be never or rarely. Even among IT professionals, copiers and printers can seem like a commodity, hardly as exciting as a new application or new enter…

There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and…

Nearly 70% of documents are copied or recreated. Essentially, every third file you click on is a duplicate or variation of another file. So, when your employees are searching for documents to pass to another department, they're not just looking for the right document – they have …

Proper document management practices allow your employees to spend less time searching for documents and more time working. Here are five ways you can use M-Files to increase your workplace productivity:

The office scanner toils away in silence every day in small and large businesses. In order to keep your scanner operating at peak levels, and to help avoid additional maintenance expenses, it is important to develop and communicate a set of do’s and don’ts regarding your office s…