Finding the right print management software can be an opportunity to help your organization become more efficient. Even though there are many print management software programs out there, choosing the right one can be easier than you might think. With the right kind of help and the right questions, your decision can be easy.
A document management workflow is, on the surface, exactly what the name implies. It's a system used to produce, track, edit, store and manage documents associated with a business process. Most businesses have piles of paperwork involved with day to day operations. With expense reports, purchase orders, acquisition forms, payroll and more, business operations can be tedious and document-heavy. In order to keep things moving, documents get passed from one department to the next, requiring approval or changes at each stop.
For decades, offices have accumulated massive file cabinets and storage rooms full of boxes with paper documentation. Everything from employee forms to report data was printed out, labeled and filed away for later recollection. Nowadays, document management systems are critical for maintaining an organized filing system. Document management workflow software programs help your company exercise greater control over the files, forms and other documents your business uses on a daily basis. If your company has yet to move to such a system, now is a good time to learn the benefits it could bring to your organization.
EMR (Electronic Medical Records) Software is the backbone of many practices, and this technology has implications for a practice's print environment. Understanding those implications and knowing how to adjust to them can quickly minimize downtime and workflow interruptions. Here's how...
I have piles upon piles of notepads of my handwritten notes filed in my desk drawer. Some of them date back quite far and yes, I still pull them out and refer to them. Sometimes, it takes some searching.
There is a lesson in the words, “a poor craftsman blames his tools” when it comes to document management best practices. The best document management system can do a lot for a company's ability to get work done more efficiently, but you need to put some thought into it before and after you implement it. Here are some things to remember to get the most out of your document management tools.
When companies make transition from paper file management to digital storage, most believe their file problems will be solved. After all, you only need to create a few top folders with appropriate headings and establish well-organized subfolders, right? Wrong. In most cases, the longer your business goes without an effective document management software program, the more complex your file folders will become and the more likely it is you'll suffer data loss. The flaws of traditional file folder systems go beyond simple structure and organization, though.
While electronic filing of documents can solve the frustrations and storage space issues associated with filing cabinets, they do come with their own challenges. The primary challenge being organization, especially when a large number of people have editing access – like they do on network servers.
Below, you'll find 5 tips to help you better organize the file folders on your network servers.
Mobility is king in the current business climate. Your employees, from the sales team up to the CEO, want and need access to software, collaboration tools and files whether they're at their desk or on the move. One of the most vital needs being the ability to share files with one another. For many businesses, the average file sharing program simply won't do the trick for a number of reasons – but the top reason is almost always security. There's an effective app available to accommodate secure file sharing.
Nearly 70% of documents are copied or recreated. Essentially, every third file you click on is a duplicate or variation of another file. So, when your employees are searching for documents to pass to another department, they're not just looking for the right document – they have to find the right version of that document.