How Northern Cass School District Saved Money and Added Security

Executive summary

The Northern Cass School District is in the business of education, and that means there's a lot of printing taking place for both teachers and students. The district also handles sensitive personal information required to remain secure. 

With all these jobs in mind, the school turned to Marco to help save money and paper while increasing the security of printed documents. 

The problem 

Before partnering with Marco, documents were being sent to the printer, sometimes by accident, costing the school serious money in machine and paper costs. Confidential information could also be left on the printer until it was picked up, possibly copmromising securiyt since printers weren't in every office. 

The solution

The school district turned to March for Konica Minolta copiers and Papercut software paired to effectively reduce unintentional printing and increase document security.

With Marco's managed print services, the Northern Cass School District reduced its print volume by 200,000 pages in just six months.

Marco experts found many print jobs were getting deleted because they weren't being picked up. Papercut software helped ensure that savings by requiring a passcode at the printer to complete the job.  

This was never about trust. We trust our staff and students. It was just about being efficient and improving processes while still leaving room for flexibility.— Cory Steiner, District Superintendent

Additional outcomes

Not only did the school see an improvement on printing costs, but data security also improved greatly. 

Since printers aren't in every classroom or office — only 5 throughout campus — the district's printers will now wait for a passcode other print, ensuring the recipient is by the machine when the document is printed. 

Partnering with Marco has also led to better service. 

Steiner concludes. "Marco has been fantastic with response times and new ideas. The products are similar with different companies — but the service is what sets Marco apart. Marco's team of experts has made this experience worth writing about." 

Key takeaways

Northern Cass School District was able to achieve: 

• Reduced print volume by 200,000 pages in 6 months
• Increased data security
• Cost-effective print management
• Less paper waste

Curious what our managed print services would cost? Click the link below to get a quick quote.