There are several factors to analyze when considering Managed Print Services (MPS) for your organization. On one hand are the cost-saving benefits managed print delivers in terms of maintenance costs and supplies. On the other hand is the actual expense of the service. Managed print services cost money, while saving businesses from having to make large capital expenditures in the process.
And what many businesses forget to consider is the third financial factor in the managed print services triangle: revenue growth. Employing a managed print provider isn't just about spending money to save money; it's about spending money to make money, too.
Unleash the Potential of Internal IT Support
When a business tries to manage all of its print devices, maintenance schedules on equipment, updates, repairs and supplies with the help of in-house IT, the vision of the IT department shifts from long-term, strategic goals to the daily tasks of solving paper jams, connection issues and other minor frustrations.
Managed print services unleash the full potential of internal IT support by freeing up members of the IT department to focus on the strategic future of the company. Rather than helping employees when print jobs are stuck in the print queue, IT staff can stay focused on implementing and monitoring security software that protects the company's customer data or developing system plans that enable IT infrastructure to grow adequately with the business.
If the IT department is bogged down putting out small fires with print devices around the office, it isn't focused on its core competencies, i.e. network infrastructure, security, strategic projects, etc.
Businesses with managed print services can forget about things like printer maintenance contract pricing and copier maintenance contracts. Device service, maintenance and replacement is covered under MPS too.
Understanding the Real Cost of Printing
Boosting revenue doesn't have to be the only benefit of managed print services. You can also realize significant cost savings. Lowering the expenses related to business operations is an effective tool for boosting profits. When businesses view printing costs as simply the price of paper and toner, the real cost of printing is underestimated substantially.
GreenPrint Technologies did a study uncovering the total cost of printing. Here's what they found: A single sheet of paper is 13 to 31 times the purchase price of paper used by employees. With the average employee using 10,000 sheets of paper a year, at $.06 to $.13 per page, businesses are spending between $600 and $1,300 each year per employee for printing.
Wasted Paper and Pages
If the real cost of printing isn't enough to make business owners stop and think, the amount of waste that occurs in the average office will. On average, one-in-five pages that are printed aren't wanted or used.
Examples of common wasted printing include:
- Web printouts that have only a banner ad or URL at the top of a follow-up page
- Endless legal jargon that comes with certain online purchases (think airline tickets)
- Chain of comments attached to email replies
Managed Print Services
The benefits of MPS extend beyond cost savings and can assist revenue growth. A managed print provider will free up employees across the company to remain focused on their talents and the core goals of the business, which helps them achieve operational objectives without worrying about printer problems that arise over time.
Request a print assessment to uncover your potential benefits with MPS.