The Best Print Management Software Programs for Your Business

By: Amy Lindgren
November 29, 2021

woman pushing buttons on her copy machineTwo key reasons you invest in printing equipment or print services are to reach your goals of increased productivity and eventually lower costs.

There are a variety of print management software programs that can be installed on your devices to help you track productivity and identify these cost-saving opportunities. Your print provider can help you integrate your multifunction copiers and printers with print management software solutions and assist in identifying cost-saving adjustments. 

Print Management Software

Here are two software solutions that are useful and offer tremendous value to clients:

The-PaperCut-logo1. PaperCut

From simple print job tracking and monitoring, to easy bring your own device (BYOD) printing, to advanced print security — PaperCut has you covered. PaperCut is a print management software that tracks employee usage by individual, office or department and provides reporting of usage costs compared to budgets and environmental impacts.

This print management software is ideal for organizations of all sizes, from schools to engineering, graphic design, architectural, and accounting firms to advertising, legal and IT. PaperCut encourages the responsible use of company resources and helps to create an environmentally friendly workplace.

PrinterLogic-logo-cropped2. Printer Logic

The PrinterLogic software offers core features and advanced features. These features give you  access to a complete printing solution that is stable, has unlimited scalability, and is easy to use for both admins and end-users. These features give you more control over security by assigning customizable roles and setting specific printer deployments to control who has access to printers.

The workplace has changed dramatically over the past decade. Mobile devices are proliferating, and security is the watchword. PrinterLogic is ahead of the trends, providing advanced features like Pull Printing, secure release printing, mobile printing, email printing, control panel applications, and much more. These features can be implemented across your enterprise with seamless integration and minimal fuss.

Software Comparisons

Let's take a look at what PaperCut and PrinterLogic look like in action and how they can benefit your business:

Papercut in Action

A perfect example of this software integration can be seen in education institutions—from small-town high schools to international universities. Many schools, in order to cut costs, require students to be responsible for what they are printing. PaperCut provides schools full visibility, tracking and tools to change users’ printing behavior. Schools can create policies such as printing in black and white, duplex or decide if students are allowed to print documents.

Most students have at least one Chromebook, tablet or smartphone, and it is becoming more important for education institutions to have these devices print-ready. PaperCut’s Mobility Print allows students to print from any device at any time, without the need of additional apps, using the device’s native interface.

Additionally, schools (and businesses) can assign print quotas to departments that allow a certain dollar amount or number of pages to be printed in a day, week, month or custom date range. When that quota is met, that department will no longer be able to print unless granted permission and their print quota is adjusted.

PrinterLogic in action

Federal entities use PrinterLogic to eliminate print servers and centrally manage Direct IP printing. PrinterLogic’s secure Direct IP printing platform makes it a trusted solution for data-sensitive sectors and security-conscious agencies at the federal, state and local levels. 

Educational organizations also use PrinterLogic because you can centrally manage direct IP printing for Chromebook users alongside Windows, Mac, and Linux. With PrinterLogic, you can have a serverless printing infrastructure and avoid sending print jobs to the cloud.

Making Decisions

For those looking for cost-saving opportunities, free print management software can sound like an appealing option. Please know that free versions are going to have fewer features and capabilities and likely will require additional resources and effort to get the desired result. Free print management software, much like other "free" business applications, is typically more work than it's worth. With print management software, you get what you pay for.

Combining these print management software programs with the expertise of a Print Provider can improve the productivity of your employees, the efficiency of your print technology, and the effectiveness with which your dollars are allocated. Marco's Technology Advisors can help you narrow your search and find the right software that fits your needs. Reach out for a free print technology assessment.

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Topics: Managed Print Services