An Inside Look at Microsoft Office 365

By: Clay Ostlund
November 4, 2019

In a time when technology is growing and evolving at faster and faster rates, why are so many businesses choosing Microsoft Office 365? If you look at the numbers, you’ll find growing numbers of active users on Microsoft Office 365 every month, quarter and year. As it turns out, Microsoft Office 365 is full of features that make it easy to use and accessible. 

Office 365 Features That Benefit Businesses

As you know, Microsoft Office 365 is a single solution offering productivity tools today’s employees are very familiar with like Office: Word, Excel, PowerPoint and Outlook. These tools enable all kinds of work, and when they’re combined with business-class email, robust online storage, IM and conferencing and numerous collaboration capabilities things start getting powerful. And these tools and features are accessible from any location using whatever device you have handy. 

From the get-go, it’s easy to see why Microsoft Office 365 appeals to today’s businesses. Let’s take a look at some features in greater detail.

50 GB Mailbox Per User

No matter who you are, receiving a message that you’re running out of space is never a good thing. Email inboxes are busy places, and the information in them is sometimes too valuable to delete. With Microsoft Office 365, each individual user has a 50 GB mailbox and up to 25 MB for attachments and received files. 

This allows users to keep their data, all the while sending and receiving files without running out of space. Microsoft Office 365 means never having to delete email to free up space or rely on a third party application to send large files. 

Always Up-to-Date

image of a laptop that's installing updates

Software updates vary in how inconvenient they are, but typically the move from an old version to a new version is anything but smooth. Many companies have hundreds of employees all running on 3-4 versions of the same software. But that’s not the case with Microsoft Office 365. 

With Microsoft Office 365, your software is always up-to-date, and the reality of the matter is, you won’t even notice most of the updates taking place in the background. Users experience fewer disruptive moments and don’t have to worry about when the best time to schedule and update will be. Plus, it means your IT department doesn’t have to chase users down and urge them to update their software, freeing up their time to focus on more important needs. 

Adding New Users Is Easy

Designed to be scalable and flexible, Office 365 makes adding new users as simple as pressing a button. Plus, Microsoft Office 365 makes BYOD (bring your own device) simple, too. Every license can add up to five desktops, five tablets and five mobile devices. That translates into spending less time, less energy and less money on making your software accessible, and you only pay for what you need. 

Eliminates Email Outages

In addition to more space than end users will know what to do with, Microsoft Office 365 also boasts always available email. Due to Microsoft’s globally distributed services, email always exists and will always work. You read that right. With Microsoft Office 365 email is available anywhere, anytime, anyplace, no matter what. There’s no need to worry about power outages or other unplanned disasters getting in the way of an important email. 


With Microsoft Office 365, these features aren’t something you pay extra for. They’re part of the package. Users benefit from reliable, always available email, 50 GB of email space, software that’s always up-to-date and quick and easy device pairing. Overall, Microsoft Office 365 adds the capabilities today’s businesses need, alongside the functionality end users want. Find out how Microsoft Office 365 can impact your business. 

Talk to a Microsoft Office 365 Expert


Topics: Business IT Services