A clear, airtight budget used to be something to strive for, but now it’s an expectation. The overall tightening of business budgets is happening across industries, with every line item requiring explanation and verification.
For years and years, meter readings have been at the core of print service offerings. If your business was working with a managed print provider, odds are that members of your internal team were responsible for regularly gathering meter readings and reporting those numbers to your provider. In turn, your provider used those readings to inform invoicing. And every quarter (or some other predetermined period of time) the cycle repeats.
Small, day-to-day printing is the norm for most offices, even if they rely on print shops or other outside companies for larger, higher-quality projects like brochures, letter campaigns, pre-addressed envelopes and photos. While this is typically done to increase efficiency and reduce costs, printing outside the office is oftentimes more expensive than printing in-house. After all, the printing company you hire establishes pricing to cover upkeep costs, equipment depreciation, supplies, employee salaries and their profit margin.
Unmanaged printing expenses can add up to be between 1-3 percent of an organization’s total revenue. And according to Keypoint Intelligence, 90 percent of companies fail to track their printing costs. This means many organizations are missing out on the significant savings associated with print costs and environment management.
These practical tips will help you lower overall print costs.
So, you've heard about managed print services, but you’re not sure whether it's a service your business would benefit from... sound about right? After all, how complex can it be to take care of a few printers and copiers? How about this, instead of asking how hard caring for print equipment is, ask yourself the following questions and uncover the value a managed print services program can provide to your business.
If you are like many companies, print management is not a top priority. For nearly any business or industry, effective print management can provide significant benefit, but no one has the time or passion to take control and truly make it a primary focus. Without this attention to detail, print costs and workflow can easily get out of control.
A couple of the reasons you invest in printing equipment or print services are to reach your goals of increased productivity and eventually lowering costs. There are a variety of print management software programs that can be installed on your devices to help you track productivity and identify these cost-saving opportunities.
How often do you review your company’s print productivity, distribution and output? If you’re like most companies, you either don’t do it often or at all. But did you know that a thorough office equipment print assessment can save your organization 1-3% of your total annual revenue?