Security Solutions | Document Security

Information is your greatest asset. And keeping your documents secure is an integral part of an organization’s security plan. At Marco, we understand the importance of document security and can provide the protection needed to safeguard your electronic files, printed documents, and scanned images.

Email and Document Encryption

Protect your sensitive information everywhere it goes and every time it is accessed. Marco offers FileSECURE — a software application from AirZip that provides security to any electronic file, document, or scanned image. AirZip’s products enable the owner of information to determine who, how, and when information can be used, and to record all uses of the information. Scanned images can be distributed electronically with file access permissions (View, Print, Copy) established for each recipient.

Comply with Laws, Regulations, and Corporate Policies
The dramatic increase in cyber crime, frequent cases of lack of internal corporate financial controls, and the recognized value of information to companies and individuals has resulted in the enactment of legislation and regulations requiring significant improvements in information protection. AirZip FileSECURE can be vital in complying with information management policies, laws, and regulations.

Deployable ubiquitously in all popular operating systems with all popular file formats and distri-bution methods, AirZip FileSECURE works with more than 150 file formats and with email systems including Microsoft Outlook, Microsoft Outlook Express, Netscape Messenger, AOL, IBM Lotus Notes, and Eudora.

FileSECURE works as a standalone solution or with other network devices to provide automatic Scan-Secure-Send protection of your scanned documents.

Device Security

Did you know that a digital copier and printer can retain copies of original documents? Most multifunction products store image data in memory such as hard disk drives, the kind used in PCs. And just like a PC, the latent image data remains until that disk sector is overwritten. This means that documents could be accessed from the unit’s hard drive from a PC and reprinted — or worse, what happens if the unit’s hard drive is replaced, moved or even outright stolen — who has that data now?

The Sharp Data Security Kit provides the most comprehensive security features to protect document data processed by Sharp’s multifunction and printer products. This feature first encrypts and then overwrites latent image data used in all system memory …mitigating this threat and helping to protect the confidentiality of your information. Ask your Marco document solutions security experts about how we can help you protect your customer information.

Document Management

To meet the new requirements set forth by the Sarbanes-Oxley Act of 2002, SEC, and HIPAA, organizations are required to archive and manage documents on an ongoing basis. Documents must be secured in a tamper-proof repository with audit trails to track all usage. Access must be strictly controlled based on roles within an organization. And often there is a requirement to archive on non-erasable media such as CD-R or DVD-R.

Most organizations will only need a document archive management system to comply – instead of an enterprise content management system that could take months or even years to deploy. As a solution, Marco offers the Alchemy product family — an affordable, fast and simple alternative ideal for small and mid-sized businesses, or for departments in Fortune 1000 companies. And Alchemy compliance solutions can be customized for any industry and regulation. Features include:
	•	Captures and manages all your critical documents —email, paper, electronic files, computer reports, etc
	•	Secures all in a tamper-proof repository
	•	Audits all access to the repository
	•	Archives to CD, DVD, UDO, WORM/tape or any other permanent storage medium
	•	Quickly produces record sets for auditors or discovery
	•	Includes record management functionality