Print | Solutions | Document Security

Information is your greatest asset. And keeping your documents secure is an integral part of an organization’s security plan. Copy, scan, and fax functions produce “images” or copies that remain in the memory of today’s multifunction printers (MFPs) and output devices. Marco can help you identify security deficiencies and recommend features to keep your data secure and help you comply with regulatory mandates.

Benefits
•	Secure the user through access or account codes so you know who is accessing the device
•	Secure the output by entering specific PIN numbers to insure sensitive information isn’t lying around in paper trays for anyone to read
•	Secure the image data by overwriting it either automatically or on demand
•	Secure the network connection by using IP filtering and protocol blocking technologies
•	Secure document rights by assigning permissions and protecting sensitive information anywhere it is sent

Device Security
Most multifunction products store image data in memory such as hard disk drives, the kind used in PCs. And just like a PC, the latent image data remains until that disk sector is overwritten. This means that documents could be accessed from the unit’s hard drive from a PC and reprinted – or worse, what happens if the unit’s hard drive is replaced, moved, or even outright stolen – who has that data now?

Marco offers a variety of device security solutions to address your document security needs. The Sharp Data Security Kit provides the most comprehensive security features available to protect document data processed by Sharp’s multifunction and printer products. This feature first encrypts and then overwrites latent image data used in all system memory amitigating this threat and helping to protect the confidentiality of your information.

Email and Document Encryption
Protect your sensitive information everywhere it goes and every time it is accessed. Marco offers FileSECURE – a software application from AirZip that provides security to any electronic file, document, or scanned image. AirZip’s products enable the owner of information to determine who, how, and when information can be used, and to record all uses of the information. Scanned images can be distributed electronically with file access permissions (View, Print, Copy) established for each recipient.

FileSECURE works as a stand alone solution or with other network devices to provide automatic Scan-Secure-Send protection of your scanned documents.

Let Marco’s document solutions security experts help keep your documents secure!